- Almost 60% of high-performance organizations are adept at identifying and making needed incremental changes, versus only 35% of lower performers.
- Nearly the same amount (58%) recognize and respond to strategic challenges in a timely manner, while only 30% of low performers do the same.
- A little under half (49%) of high-performance organizations are proactive in anticipating and initiating the changes needed for sustained high performance, compared to only 20% of low performers.
Showing posts with label reactive. Show all posts
Showing posts with label reactive. Show all posts
Monday, March 15, 2010
Agility, High-Performing Leaders, and Embracing Change
A study from the Institute for Corporate Productivity i4cp shows correlation between leaders in high-performance organizations and agility, but fewer than half claim to be good at it.
Those companies that have consistently outperformed competitors in profitability, market share, revenue growth and customer satisfaction - dubbed high-performance companies by i4cp researchers - reported much greater agility than their lower-performance counterparts:
BOTTOMLINE: "Most organizations understand the need for agility; what they don't understand is how to create a more agile culture. Our research and work with our member companies has uncovered some important findings about creating a corporate environment that doesn't just "manage" change well, but instead embraces change as a competitive advantage."
Thursday, March 11, 2010
Strategic Thinking vs. Strategic Planning
Are strategic thinking and strategic planning - the same thing?
While they certainly related and complementary, thinking strategically and planning strategically are two different concepts.
Let's first consider strategic thinking, which involves viewing your organization from a holistic perspective.
Research has determined that strategic thinking can be explained through seven dimensions:
Strategic thinking is extremely effective and a valuable tool, and requires developing skills in creativity, problem solving, teamwork, and critical thinking. The good news? It's a skill that can be learned.
Steps in building strategic thinking skills:
BOTTOMLINE: Both strategic thinking and strategic planning are important - even vital to your organization - and neither can be ignored.
(TIP: For more on strategic planning, search this blog for "strategic planning" - you'll find dozens of related posts, hints and tips are available to you!)
While they certainly related and complementary, thinking strategically and planning strategically are two different concepts.
Let's first consider strategic thinking, which involves viewing your organization from a holistic perspective.
Research has determined that strategic thinking can be explained through seven dimensions:
- A vision of the future
- Strategic formulation and implementation
- Managerial role in making strategies
- Control
- Managerial role in implementation
- Strategy making
- Process and outcome
Strategic thinking is extremely effective and a valuable tool, and requires developing skills in creativity, problem solving, teamwork, and critical thinking. The good news? It's a skill that can be learned.
Steps in building strategic thinking skills:
- Critically examine and evaluate the existing situation. Understand what is being done, if it needs to be done that way, and fight hard against the "we've always done it that way" mentality.
- Look at your business as a holistic system. Strategic thinkers view their businesses as a whole: its strengths, weaknesses, opportunities and threats.
- Focus on the future. Strategic thinking is future-oriented. Before considering the viability of ideas, consider their potential contribution to the future of your organization.
- Continuously ask for feedback from your customers. Strategic thinking cannot be effective if done in a vacuum.
- Get realistic data for confirmation. Strategic thinking requires making predictions about the future and forecasts must be realistic. Gather reliable data to justify and confirm your predictions.
- Align your thoughts to your organization. Review your organizational structure to determine if the organization and key leaders are in place to fulfill your vision, otherwise it's a pipe dream.
- Be ready to consider change and unexpected challenges. Flexibility is a critical element of strategic thinking.
Strategic planning, on the other hand, is a continual planning process that relies on strong strategic thinking. When done correctly, strategic planning is not a one-time or annual event. It's an on-going process, reviewed quarterly, that affects the organization's initiatives, plans, and activities.
BOTTOMLINE: Both strategic thinking and strategic planning are important - even vital to your organization - and neither can be ignored.
(TIP: For more on strategic planning, search this blog for "strategic planning" - you'll find dozens of related posts, hints and tips are available to you!)
Monday, March 08, 2010
Execution – The Fine Art of Getting It Done (Part II)
(The following post is authored by Eric Kurjan, President of Six Disciplines Ohio. Six Disciplines brings “big company” process improvement to organizations looking to jump beyond the status quo. For more information visit www.sixdnwo.com)
In last month’s newsletter, I shared the key processes for building the strategy (see the original post here) . In this article I will share some of the finer points of bringing the strategy to life.
To start, the keys to a good strategy are found in the words, “Where”, “What” and “How”, which are an easy to remember summary of the Six Disciplines process for Disciplines I and Discipline II. However, it is the next words of “Who” and “When” which turn the plan into action. This is the crux of Disciplines IV – Work the Plan. This is where we need to engage the organization to do the “real work”. If we can get our employees focused on what is most important and measure the activities then the results will follow. The added benefit is that “who” and “when” are the cornerstones for creating a much higher level of accountability in the organization. The concept we are trying to create is that the work which is assigned is a contract between the Team Member/Employee and the company. In essence every quarter we are saying “I (name here) commit to do this work for Company X”.
Without a doubt, execution is the tougher, more critical side of the strategy/execution equation - getting it done, measuring progress along the way, and finding what doesn’t work early enough to make course corrections, are the steps to insure individual activities support the Vital Few Objectives (VFOs).
The best way to drive the execution of the strategy is to create a plan for the specific assigned work for each quarter of the year. We call this an Individual Plan or IP. The IP consists of two key components. First, the normal everyday tasks as described in your job description are called sustaining or “Run the Business” activities. Second are the tasks or activities which are intended to “Change the Business”. These are the date-driven tasks that are supporting the initiatives/projects which we have chosen to implement to truly change the direction of the company and support the key objectives (VFOs).
Here is an example of a simple Individual Plan:
This example of an “Individual Plan” breaks the work into the two key components of “Change the Business” and “Run the Business” activities. It also sets due dates, defines priorities and approximates the hours it will take to complete the tasks assigned. The “IP” also takes into account other activities like “Personal Development” and “Administrative Activities”. We include one more segment called the “Parking Lot” which is a staging area for tasks that you are not committing to complete this quarter but if time permits you might put some work into them.
The tendency for most people and organizations is to over-commit. Somehow everyone thinks they can achieve much more in a given timeframe. A critical component is to place a “Weight” or priority on the key tasks. The weighting allows you to be sure you are focused on those key items first. The weighting is not intended to represent the item with the most hours but the items that must get done. If trying to make a judgment on where to spend your time, the weight should dictate that decision. A second critical component is time or the “Hours”. This is the estimate of the hours required to complete the tasks in the IP. These hours may not be exact but they at least give a range of the required time. To gauge the workload we suggest you start with 520 hours per quarter (40 hours per week x 13 weeks). The hours may vary by role in the organization but it is a good spot to start.
In my example, Susan is carrying 632 hours for her Quarter 2 IP. That works out to be a little less than 50 hours per week which may be fine for Susan’s role. What we are looking for are unrealistic hours – both total hours and individual tasks that would cause Susan to be unable to fulfill her commitment, her “contract” for the quarter. Even the best plans need to have room for adjustment. Another important consideration is that since it is a “contract” between the employee and organization, the manager needs to sign-off on this contract too. To sign-off on the contract, the manager needs to agree with the tasks Susan plans to work on and that the hours are realistic. This also means the manager cannot add more work on Susan’s plan after the quarter has started. Although placing more work on employees is a very common occurrence it generally means that the original IP has little value and the “contracted” work will not be completed on time.
So how do we adjust for the changes that are likely to occur? First, we always recommend including a “catch-all” bucket called “Unplanned Time” to account for the unexpected. The second is that there is a trade-off. If there is work/tasks that are truly more important than what has already been assigned then something needs to be reprioritized, the date pushed out or the current task replaced/removed. This will be difficult for managers and leaders who are used to just coming up with “brilliant’ ideas and then dropping them on someone in the organization. Unfortunately, many of these “brilliant” ideas do not even fit within the objectives set in the strategy. So the IP actually helps prevent “brilliant” ideas from distracting the organization.
It is this lack of focus and commitment to the execution phase that kills most strategies. It is like cheating on your diet. If you remain true to the plan you will lose weight, if you cheat, you won’t. Living up to the contract by each person with an IP makes the strategy succeed. Execution is a simple concept, but hard to live by.
###
Execution – The Fine Art of Getting It Done
To start, the keys to a good strategy are found in the words, “Where”, “What” and “How”, which are an easy to remember summary of the Six Disciplines process for Disciplines I and Discipline II. However, it is the next words of “Who” and “When” which turn the plan into action. This is the crux of Disciplines IV – Work the Plan. This is where we need to engage the organization to do the “real work”. If we can get our employees focused on what is most important and measure the activities then the results will follow. The added benefit is that “who” and “when” are the cornerstones for creating a much higher level of accountability in the organization. The concept we are trying to create is that the work which is assigned is a contract between the Team Member/Employee and the company. In essence every quarter we are saying “I (name here) commit to do this work for Company X”.
Without a doubt, execution is the tougher, more critical side of the strategy/execution equation - getting it done, measuring progress along the way, and finding what doesn’t work early enough to make course corrections, are the steps to insure individual activities support the Vital Few Objectives (VFOs).
The best way to drive the execution of the strategy is to create a plan for the specific assigned work for each quarter of the year. We call this an Individual Plan or IP. The IP consists of two key components. First, the normal everyday tasks as described in your job description are called sustaining or “Run the Business” activities. Second are the tasks or activities which are intended to “Change the Business”. These are the date-driven tasks that are supporting the initiatives/projects which we have chosen to implement to truly change the direction of the company and support the key objectives (VFOs).
Here is an example of a simple Individual Plan:
This example of an “Individual Plan” breaks the work into the two key components of “Change the Business” and “Run the Business” activities. It also sets due dates, defines priorities and approximates the hours it will take to complete the tasks assigned. The “IP” also takes into account other activities like “Personal Development” and “Administrative Activities”. We include one more segment called the “Parking Lot” which is a staging area for tasks that you are not committing to complete this quarter but if time permits you might put some work into them.
The tendency for most people and organizations is to over-commit. Somehow everyone thinks they can achieve much more in a given timeframe. A critical component is to place a “Weight” or priority on the key tasks. The weighting allows you to be sure you are focused on those key items first. The weighting is not intended to represent the item with the most hours but the items that must get done. If trying to make a judgment on where to spend your time, the weight should dictate that decision. A second critical component is time or the “Hours”. This is the estimate of the hours required to complete the tasks in the IP. These hours may not be exact but they at least give a range of the required time. To gauge the workload we suggest you start with 520 hours per quarter (40 hours per week x 13 weeks). The hours may vary by role in the organization but it is a good spot to start.
In my example, Susan is carrying 632 hours for her Quarter 2 IP. That works out to be a little less than 50 hours per week which may be fine for Susan’s role. What we are looking for are unrealistic hours – both total hours and individual tasks that would cause Susan to be unable to fulfill her commitment, her “contract” for the quarter. Even the best plans need to have room for adjustment. Another important consideration is that since it is a “contract” between the employee and organization, the manager needs to sign-off on this contract too. To sign-off on the contract, the manager needs to agree with the tasks Susan plans to work on and that the hours are realistic. This also means the manager cannot add more work on Susan’s plan after the quarter has started. Although placing more work on employees is a very common occurrence it generally means that the original IP has little value and the “contracted” work will not be completed on time.
So how do we adjust for the changes that are likely to occur? First, we always recommend including a “catch-all” bucket called “Unplanned Time” to account for the unexpected. The second is that there is a trade-off. If there is work/tasks that are truly more important than what has already been assigned then something needs to be reprioritized, the date pushed out or the current task replaced/removed. This will be difficult for managers and leaders who are used to just coming up with “brilliant’ ideas and then dropping them on someone in the organization. Unfortunately, many of these “brilliant” ideas do not even fit within the objectives set in the strategy. So the IP actually helps prevent “brilliant” ideas from distracting the organization.
It is this lack of focus and commitment to the execution phase that kills most strategies. It is like cheating on your diet. If you remain true to the plan you will lose weight, if you cheat, you won’t. Living up to the contract by each person with an IP makes the strategy succeed. Execution is a simple concept, but hard to live by.
Thursday, February 25, 2010
The Top CEO Concern Three Years Running: Excellence In Execution
According to the latest results from the CEO Challenge 2010 Survey produced by The Conference Board, the critical issues of excellence in execution and consistent execution of strategy by top management once again remained at the top of the list.
In addition, this latest survey (which was fielded October-December 2009) revealed such growth-oriented challenges as sustained and steady top-line growth, customer loyalty/retention, and profit growth received higher ratings as "greatest concerns."
Also moving up were corporate reputation for quality products/services, and stimulating innovation/creativity/enabling entrepreneurship.
Here's links to their two previous surveys in which execution was named the top priority:
In addition, this latest survey (which was fielded October-December 2009) revealed such growth-oriented challenges as sustained and steady top-line growth, customer loyalty/retention, and profit growth received higher ratings as "greatest concerns."
Also moving up were corporate reputation for quality products/services, and stimulating innovation/creativity/enabling entrepreneurship.
Here's links to their two previous surveys in which execution was named the top priority:
Executing Strategy - Once Again The Top Priority for CEOs
CEOs are Priming for a Return to Growth
According to results from the CEO Challenge Survey produced by The Conference Board, CEOs appear to be emerging from recession mode and priming for a return to growth.
Other key results from the survey:
Other key results from the survey:
- The critical issues of excellence in execution and consistent execution of strategy by top management have consistently remained at the top of the list.
- Participants in the survey place such challenges as sustained and steady top-line growth, customer loyalty/retention, and profit growth among their top 10 challenges.
- Also moving up the list of concerns were corporate reputation for quality products/services, and stimulating innovation/creativity/enabling entrepreneurship.
Too Many Strategic Initiatives?
Is your organization "drowning" in too many strategic initiatives?
If you're evaluating far more opportunities than your team can realistically handle, it's time to do a serious screening of those initiatives.
According to Robert W. Bradford, President/CEO of the Center for Simplified Strategic Planning, your organization should only take on between 3 - 10 strategic opportunities, depending on the size, breadth of your team and its resources. (We've found the fewer, the better.)
Bradford recommends a senior team exercise in which you simply ask the team to rate each opportunity on two dimensions – resource requirements and strategic impact on the organization.
If you're evaluating far more opportunities than your team can realistically handle, it's time to do a serious screening of those initiatives.
According to Robert W. Bradford, President/CEO of the Center for Simplified Strategic Planning, your organization should only take on between 3 - 10 strategic opportunities, depending on the size, breadth of your team and its resources. (We've found the fewer, the better.)
Bradford recommends a senior team exercise in which you simply ask the team to rate each opportunity on two dimensions – resource requirements and strategic impact on the organization.
- For resource requirements, you may want to anchor the rating on a one to five scale. In a medium sized company, a one might indicate resources commensurate with an individual employee’s initiative – requiring little management of either manpower or money. A two could correspond with departmental level resources, a three with two or more departments, and a five would indicate a need for co-ordination of resources across the entire company.
- For strategic impact, we used one for “nice to do”, three for “important” and five for “critical to our future”. Note that we do NOT rate on a purely financial basis, and in practice, opportunities with a strictly financial payoff were generally given a three impact rating – that is, a simple boost to profit is not enough to earn an opportunity high marks on strategic impact.
Tuesday, February 23, 2010
The Benefits Of A Formal Strategy Execution Process
Scott Cleveland reported that a managing director of the Palladium Group (think: balanced scorecard) conducted a survey that compared two groups, one with and one without a formal strategy execution process in place.
A formal process in their terminology means "strategy maps, derived projects and process improvements from it, and associated key performance indicators (KPIs) with targets reported in scorecard dashboards and cascaded down into the organization."
The results?
BOTTOMLINE: The overwhelming majority of businesses (and particularly, small and midsized organizations) do not have a formal process for strategy execution. They do not have strategy maps, derived projects, process improvements and associated key performance indicators (KPIs) with targets reported in scorecard dashboards and cascaded down into the organization.
What kind of strategy execution process is your organization using?
A formal process in their terminology means "strategy maps, derived projects and process improvements from it, and associated key performance indicators (KPIs) with targets reported in scorecard dashboards and cascaded down into the organization."
The results?
- 70% of organizations WITH a formal process were exceeding the performance of their peers in their industry, while in contrast only 27% of those without a formal process were.
BOTTOMLINE: The overwhelming majority of businesses (and particularly, small and midsized organizations) do not have a formal process for strategy execution. They do not have strategy maps, derived projects, process improvements and associated key performance indicators (KPIs) with targets reported in scorecard dashboards and cascaded down into the organization.
What kind of strategy execution process is your organization using?
Friday, February 19, 2010
Top Companies for Leadership Reveals Differentiators
HR consulting firm Hewitt has released their "Top Companies for Leaders 2009" study, which reveals that leadership is more important than ever before.
Their research has found that the Top Companies for Leaders are never satisfied, and use a number of tools in their leadership and talent planning efforts. In short, they bring a "measurement mind-set" to the often inexact process of developing the next generation of leaders.
Click here to view the highlights of the report.
Their research has found that the Top Companies for Leaders are never satisfied, and use a number of tools in their leadership and talent planning efforts. In short, they bring a "measurement mind-set" to the often inexact process of developing the next generation of leaders.
Click here to view the highlights of the report.
Thursday, February 18, 2010
Creativity and Purposeful Innovation
"Creativity, a quality more traditionally associated with artistic endeavors, has been slow to find its acknowledged place in the business world. "
So begins an article from the Harvard Business School's Working Knowledge site called "Getting Down to the Business of Creativity."
Key points:
Innovation, which is really just another name for creative problem-solving, must be done in such a way as to support the overall strategy of the organization. Discipline V - Innovate Purposefully is a discipline that is detailed in the award-winning handbook Six Disciplines for Excellence. It is not an isolated event in an annual or quarterly cycle; it's a mindset that permeates the culture of an excellent organization.
So begins an article from the Harvard Business School's Working Knowledge site called "Getting Down to the Business of Creativity."
Key points:
- Business leaders must manage and support creativity just as they would any other asset.
- People have their best days and do their best work when they are allowed to make progress.
- Their research suggests that most managers are not in tune with the inner work lives of their employees.
- For the longest time, creativity was considered the work of a genius operating on their own, however, there's a construction of creativity that involves many other actors.
Innovation, which is really just another name for creative problem-solving, must be done in such a way as to support the overall strategy of the organization. Discipline V - Innovate Purposefully is a discipline that is detailed in the award-winning handbook Six Disciplines for Excellence. It is not an isolated event in an annual or quarterly cycle; it's a mindset that permeates the culture of an excellent organization.
Friday, February 12, 2010
How To Build Accountability Into Your Organization
Many of the top-performing organizations we work with every day - have expressed a real need to build accountability into their organization.
Take a quick minute – and consider the following key questions:
Take a quick minute – and consider the following key questions:
- Does each of your team members understand exactly what they are responsible for?
- Does your leadership team set consistent expectations for accountability?
- Do your new team members know exactly what’s expected of them – Day 1?
- Are all of your team members self-managing?
- Do you have a standardized way of monitoring progress? Weekly? Monthly? Quarterly
- Does your hiring process focus on attracting individuals who can be self-managing?
- Understand your company's core competencies
- Validate your team members
- Create a culture that grows and develops its people
- Identify the systems and processes that are now in place throughout your company and rely on your team members to make the systems and processes more efficient and more effective
- Get the right people in the right place
- Get all team members to understand that what they do affects everyone else in the company
- Build a strong second-tier management team that can take the company to the next level
- Hold everyone, including yourself, accountable
- Raise the bar by bringing in top talent
Wednesday, February 10, 2010
Top Five Reasons Why Strategic Initiatives Fail
Next time you consider embarking on a strategic initiative, be aware of the following five factors that are common elements of failed initiatives (from IndustryWeek's article: "Top Five Reasons Why Strategic Initiatives Fail")
- Strategy is Not Clearly Communicated to the Stakeholders
- Lack of Support by Key Leaders in the Organization
- Decision-Makers Do Not Understand the Relevance or are Unable to Measure Progress
- Lack of Impact on Employee Compensation
- Technology Needed for Implementation is Not Available
Tuesday, February 09, 2010
Trends Affecting Leadership Development in 2010
The most significant emerging trends affecting leadership development, as identified in a Human Resources Executive recap of the 2009/2010 Trends in Executive Development: A Benchmark Report, are:
- Impact of the Economy. It means that there is more pressure now than before to prepare leaders who can weather the storm and navigate their companies successfully through the turbulence.
- Bench Strength is No. 1. "Lack of bench strength" was identified as the second most influential factor impacting executive development and "Increasing bench strength" was the top key objective in executive development.
- Accelerate the Development of High Potentials. Respondents placed much greater emphasis on the identification and development of high potentials in the 2009 survey than in any of the prior surveys.
- Strategic Thinkers and Those Who Can Inspire. Areas in which the next generation of executive leaders are weak are the ability to think strategically, lead change, create a vision and rally others around that vision.
- Better Metrics. A standard for measuring participant outcome has become more universal. This is a notable shift from just four years ago, when evaluation metrics was a much more fragmented practice.
- Leader-as-Teacher Model. The use of leaders as teachers has become a best practice that is growing in popularity. Respondents noted that it is a particularly effective component in their executive-leadership programs.
Read a lengthy excerpt of the study here.
Do You Need a Consultant, or a Business Coach?
What is the difference between a business coach and a consultant?
A consultant completes projects for you based on their own technical expertise. Often, a consultant will provide suggestions and direction for what needs to be fixed, however, rarely will they help the business leader actually implement the fix.
A business coach guides you in growing your business:
A consultant completes projects for you based on their own technical expertise. Often, a consultant will provide suggestions and direction for what needs to be fixed, however, rarely will they help the business leader actually implement the fix.
A business coach guides you in growing your business:
- Business coaches provide business leaders with awareness, education, and accountability through regularly scheduled coaching sessions and other proven, best-practices business performance tools.
- Instead of getting paid for billable hours or project work like consultants, business coaches get paid for the value they deliver to clients.
- Business coaches help business owners become aware of their blind spots, and leads them to discover the possibilities in their business.
- Business coaches provide information to help build business best practices and close the gaps and accountability to meet performance objectives.
New Leaders Need Coaching Too!
Only 23 percent of new leaders — or employees who have advanced from being individual contributors to supervising or managing others — receive the coaching they need to reach their full development potential, according to a survey conducted by Right Management, a provider of integrated human capital consulting services and solutions.
Key findings from the survey:
Key findings from the survey:
- While organizations see value in providing coaching to strategic and developing leaders, coaching is not offered as frequently to new leaders.
- Most new leaders advance in their careers due to their proficiency with technical skills, but they don’t necessarily have the leadership abilities needed for success in their higher-level positions.
- New leaders would benefit most from coaching in emotional intelligence skills. “Coaching in emotional intelligence provides self-awareness, builds management and social skills, and assists one to become more empathetic toward others and more understanding of oneself.
- New leaders don’t need coaching in technical skills as much as they need guidance in how to treat others.”
Monday, February 08, 2010
Identifying Growth Leaders In Your Organization
According to a Wall Street Journal article, "Growth leaders - most companies have managers who can turbocharge results. The trick is finding -- and nurturing -- them."
"Indeed, powerful catalysts for organic growth often exist deep within an organization, hidden and untapped. We're talking about a special breed of midlevel managers -- men and women who possess the vision, leadership and entrepreneurial talents that together make up what we refer to as a growth leader."
Find them, recognize them, and support them - or your competition - WILL!
"Indeed, powerful catalysts for organic growth often exist deep within an organization, hidden and untapped. We're talking about a special breed of midlevel managers -- men and women who possess the vision, leadership and entrepreneurial talents that together make up what we refer to as a growth leader."
Find them, recognize them, and support them - or your competition - WILL!
Execution – The Fine Art of Getting It Done
(The following article was written by Eric Kurjan, President of Six Disciplines Ohio/Indiana. Six Disciplines brings “big company” process improvement to organizations looking to break beyond the status quo. For more information visit www.SixDisciplines.com/Ohio, or call 419-348-1897)
###
Execution – The Fine Art of Getting It Done!
Most of the organizations I run into fall into one of two camps – the first and most common is the organization that does not have a strategic plan to guide their business. They have been meaning to build one but haven’t gotten around to it. They see it about as exciting as cleaning the leaves out of the gutters on their house. The other camp is the organization that has a strategic plan but does not use it. In fact, this document has not seen the light of day since it was neatly typed and added to the “Strategic Planning” notebook located on every leadership team member’s bookshelf.
So every organization needs to start with a strategic plan, the road map or blueprint of where we are going, what will we do to get there, and how we will do it. Those three basic tenets are the key drivers of strategy formation. The following two disciplines of the Six Disciplines will lay-out the strategy and planning portions and give you guidance in building your plan:
Discipline I – Decide What’s Important: The process must include a predictable, repeatable method for assessing your organization’s Mission, Values, Vision, Strategic Position, and Vital Few Objectives (VFOs - a.k.a. goals or objectives). In this step, setting the Vision is the single most important exercise in forming the strategy. It is the picture of “where” we want the organization to go in the next five to ten years. Once we have defined our destination, we need to define “what” we need to do to get to that destination. Creating this “what” step is referred to as forming our Vital Few Objectives (VFOs).
Discipline II - Set Goals that Lead: The next we need to determine and set goals that are measureable, allowing us a way to develop clear targets and deadlines. There is nothing vague or squishy here – hard numbers, revenue dollars, margin percentage, dates, units. Real goals have real outcomes by which we can measure our progress. Also, this is where we need to define the projects or initiatives that will help us get to our goals. If our Vision (where) is to have “regional geographic presence” and our VFO (what) is to “open five offices in the next five years” then our Initiative/project is “how” to open the first “new San Francisco office in 2010”. It is in this step we identify all the tasks associated with opening that office, including everything from locating space, working with a realtor, signing contracts, designing the build-out, selecting the contractor, hiring personnel, etc, etc. etc. You get the picture. There are tons of tasks for an initiative or project to be successfully carried out and these tasks need to be assigned and more importantly completed. These Initiatives and the associated tasks are intended to change the trajectory of the business. We do many things to “run the business” but what do we need to do to “change the business?” These are the items that drive activities of “every person, every day.”
Now that we know, “Where”, “What” and “How”, we can move on to the next component, execution. We will pass over Discipline III – Align Systems (aligning resources - people, technology, policies, and processes). Next, we need to define the steps to turn the plan into action. Experience has shown us that while the CEO and leadership team “own” the strategic plan and are accountable for it, they cannot be completely responsible for its proper execution. Even a well-crafted strategy is subservient to superior execution. And, most successful business leaders agree, they’d rather have a “B” strategy and an “A” execution, than the other way around. In fact 90% of organizations fail to execute their strategies successfully. We also know lots of things control the success rate of execution in organizations including their ability to manage communications, accountability, discipline and focus.
Without a doubt, execution is the tougher, more critical side of the strategy/execution - getting it done, measuring progress along the way, finding what doesn’t work early enough to make course corrections so that Initiatives can support the Vital Few Objectives (VFOs).
Discipline IV - Work the Plan: The execution phase is setting the stage for “who” will do the work and “when” will it be done. This is where we must assign the work that needs to be done to help the organization achieve the goals to arrive at the destination. Set real tasks with real deadlines and real outcomes.
The best way to organize the execution plan is to create a personal plan for your specific assigned work. We call this an Individual Plan or IP. The IP consists of two key components. First, the normal everyday tasks as described in your job description are called sustaining or “Run the Business” activities. The second are the tasks or activities which are intended to “Change the Business”. These are the date-driven tasks that are supporting the initiatives/projects we have chosen to implement to truly change the direction of the company and support the key objectives (VFOs).
To re-cap, if one element of our Vision (where) is to have a “regional presence” and our VFO (what) is to “open five regional offices” and our Initiative (how) to support the VFO is to open the “new San Francisco office in 2010,” then the tasks to support this change of business trajectory are found in a team member’s Individual Plan (who/when). In many cases these tasks are spread among several team members and hence, found in several different team members’ IP’s. The project may extend over multiple quarters but we are most concerned with assigning the work we can or need to get done in this upcoming quarter. We must build an IP which is practical, achievable and drives the business/organization in the time and direction we desire.
It’s the delicate balance of both strategic planning and execution that separates good organizations from great organizations. But the bottom line is that even the best defined, designed and lay-out plan means nothing if you do not have a way to get the work done. Although, conceptually the Individual Plan (IP) seems logical and practical, the challenge is to stay focused on the work you have committed to for the quarter and not to be diverted, distracted or lured to do work which does not lead the organization to the destination. I will give you more hints and tips on strategic planning execution next month.
Thursday, February 04, 2010
Strategy Execution - The Scary Statistics
Most organizations suffer a major disconnect between strategy formulation and its execution.
And while it's more pronounced in larger enterprises because of complexity, smaller organizations need to make sure they do something (anything!) to remove the barriers to execution.
Unfortunately, the research doesn't bode well for most of us. Consider the following:
BOTTOMLINE: Strategy must be managed explicitly, like any other major process in an organization. In most organizations, this process either does not exist or is incomplete. However, 70% of organizations that used a formal process to manage strategy out-performed their peers. What formal process are YOU using?
And while it's more pronounced in larger enterprises because of complexity, smaller organizations need to make sure they do something (anything!) to remove the barriers to execution.
Unfortunately, the research doesn't bode well for most of us. Consider the following:
- 90% of well-formulated strategies fail due to poor execution.
- 60% of typical organizations do not link their strategic priorities to their budget.
- Two-thirds of HR and IT organizations develop strategic plans that are not linked to the organization's strategy.
- 85% of leadership teams spend less than 1 hour per month discussing strategy.
- Only 27% of a typical company’s employees have access to its strategic plan.
- 70% of middle managers and more than 90% of front-line employees have compensation that is not linked to the strategy.
- Most devastating, 95% of employees do not understand their organization's strategy.
BOTTOMLINE: Strategy must be managed explicitly, like any other major process in an organization. In most organizations, this process either does not exist or is incomplete. However, 70% of organizations that used a formal process to manage strategy out-performed their peers. What formal process are YOU using?
Tuesday, February 02, 2010
The Stop Doing List
The essence of strategy is deciding what not to do. If your organization doesn't develop the discipline to do this, our wonderful free market system will.
BusinessWeek recently published an article entitled "Are You Losing Control of Your Business?" in which it advised: "No. 1 on your to-do list? Make a "stop doing" list"
BOTTOMLINE: As part of the annual strategic planning process, the Six Disciplines strategy execution program has, in Discipline I. Decide What's Important, a distinctive step called "Agree What To Stop Doing."
BusinessWeek recently published an article entitled "Are You Losing Control of Your Business?" in which it advised: "No. 1 on your to-do list? Make a "stop doing" list"
BOTTOMLINE: As part of the annual strategic planning process, the Six Disciplines strategy execution program has, in Discipline I. Decide What's Important, a distinctive step called "Agree What To Stop Doing."
Wednesday, December 16, 2009
Building A Strategy-Focused Organization
Robert Kaplan and David Norton are respectfully, the "fathers of the Balanced Scorecard."
In this article, Building a Strategy-Focused Organization, Kaplan and Norton land on a number of principle "truths" about strategy - and execution:
In this article, Building a Strategy-Focused Organization, Kaplan and Norton land on a number of principle "truths" about strategy - and execution:
- A recent study of 275 professional portfolio managers reported that the ability to execute
strategy was more important than the quality of the strategy itself. - In the early 1980s, a survey of management consultants reported that less than 10% of effectively formulated strategies were implemented successfully.
- A 1999 F ortune Magazine article, in a cover story of prominent CEO failures, concluded that the emphasis placed on strategy and vision created a mistaken belief that the right strategy was all that was needed to succeed. The authors concluded that “…in the majority of cases—we estimate 70 percent—the real problem isn’t [bad strategy]…it’s bad execution.
BOTTOMLINE: "Strategy must be understood and executed by everyone. The organization must be aligned around its strategy, and performance management systems help create that alignment."
Monday, December 14, 2009
How CEOs (Should) Spend Their Time
Dr. Theresa M. Welbourne from both the Ross School of Business, University of Michigan and eePulse, Inc. released research examining how leaders (CFO) spend their time and how that time spent is associated with firm performance.
The basis for the study is assessing manager and leader performance based on five roles. These roles have been found to be critical for understanding overall, individual and firm performance and include:
• Job: Reflects the basic core job one is hired to perform and is often well described in the typical job description
• Team: Reflects responsibilities for ongoing and project-based teams
• Career: Includes responsibilities to enhance career and skills
• Innovator: Covers work spent to develop new ideas, create new routines or improve on process
• Organization Member: Reflects work done to support company overall, when it is not part of the other roles
The study indicated the average, overall percentages of time spent in each role, from high to low, as follows:
The basis for the study is assessing manager and leader performance based on five roles. These roles have been found to be critical for understanding overall, individual and firm performance and include:
• Job: Reflects the basic core job one is hired to perform and is often well described in the typical job description
• Team: Reflects responsibilities for ongoing and project-based teams
• Career: Includes responsibilities to enhance career and skills
• Innovator: Covers work spent to develop new ideas, create new routines or improve on process
• Organization Member: Reflects work done to support company overall, when it is not part of the other roles
The study indicated the average, overall percentages of time spent in each role, from high to low, as follows:
- Job - 45%
- Innovator 19%
- Team 16%
- Organization 12%
- Career 8%
BOTTOMLINE: “The average time spent by CEOs in particular in the job role, within a high performing company, is 36% versus 46% for the low performing firms. This is not surprising in that we know long-term competitive advantage comes from a workforce that is spending time doing things other than the ‘core' job. If employees are focused only on the job, everything that your company does can be easily copied by your competitors and replicated easily. Long-term
competitive advantage comes from the right combination of core job and non-core-job roles.”
Subscribe to:
Posts (Atom)